Vendor Identification

NOTICE:  Important information for Suppliers

This site is being revamped by the University of Arkansas. Please complete the Vendor Information – VII form  and return by fax (479-575-4158) your supplier data for processing.  If you have any questions on Bidding opportunities please visit the Hogbid website at:  http://hogbid.uark.edu/

Thank you for your patience in this matter,

The University of Arkansas.

NOTICE:  Important Information on Employee Reimbursements

 The University of Arkansas Business Services uses the eProcurement tool RazorBuy for processing of Purchase Orders.   In order to insure that Purchase Orders and Remittance payments are handled appropriately, all vendor information must be current and accurate.

What to know about Vendors

The IRS requires the U of A to have a TIN/SSN for all RazorBuy and BASIS vendors. Vendors will not be created as active until we receive (and verify) this information. A preferred PO distribution type is also required for all vendors. This method should be either by fax or email, so please provide a complete fax number or e-mail address when proposing/requesting a new vendor. We will need this information before we can issue a Purchase Order.

Please have Vendors complete the VII form below and return to Business Services.

Proposing a Vendor in BASIS will remain the same the TIN (Tax Identification Number issued by the IRS) or a SSN (Social Security Number) must be entered. It is very important to have this information with the new IRS requirements.  Proposing vendors without a TIN/SSN will slow down the process of creating requisitions and paying invoices in UPS Also, a TIN/SSN is required for the vendor to be loaded to RazorBuy and if we do not have the information, the vendor will NOT be in RazorBuy. If the proposed vendor is for a refund, enter that in the comments field.

Proposing a Vendors in RazorBuy will be to complete the web form located on Business Services’ Procurement page under the RazorBuy tab .  Submit the form  which will be sent electronically

If a new address is needed for a RazorBuy vendor, a web form is also available to complete and submit.  You will see a message on a successful submission. 

With IRS regulation changes, we do require a TIN/SSN for all RazorBuy and BASIS vendors. Vendors will not be created as active until we receive (and verify) this information. A preferred PO distribution type is also required for all vendors. This method should be either by fax or email, so please provide a complete fax number or e-mail address when proposing/requesting a new vendor. We will need this information before we can issue a Purchase Order.