Business Services is dedicated to providing the campus community, the State of Arkansas, and our vendor partners with the highest level of service.
Our staff supports the full supply chain life cycle of goods and services on our campus. This includes procurement, accounts payable, and asset surplus procedures.
We also support the business travel of our campus with a staff dedicated to processing travel claims as efficiently as possible, and providing tools to make the travel process more productive.
Payments for Employee Awards (tangible, non-cash such as trophies, plaques, etc) (Direct Awards)
This is a special UPAY transaction to process non-allowable state purchases for employee awards (tangible, non-cash awards, such as trophies, plaques, etc.) to be paid out of private funds for which the donor has specified funds for this purpose.
- Only allowed for Foundation and Gifts cost center in companies: 0382, 0383, 0392, and 0393
- Must use commodity code of 78961 (Employee Awards) VERY IMPORTANT as this will drive the routing
- Since this payment is an invoice attached to a vendor, please be sure to enter the FULL INVOICE AMOUNT to be paid to the vendor (including sales tax and freight, if applicable)
When proposing a vendor in BASIS, please enter a TIN (Tax Identification Number issued by the IRS) or a SSN (Social Security Number). It is very important to have this information with the new IRS requirements. Proposing vendors without a TIN/SSN will slow down the process of creating requisitions and paying invoices in UPS.
Also, a TIN/SSN is required for the vendor to be loaded to RazorBuy and if we do not have the information, the vendor will NOT be in RazorBuy. If the proposed vendor is for a refund, enter that in the comments field. Please enter a fax number, phone number and a contact name in case we need to contact the vendor for additional information.